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Substitute Teacher Packet
Sample Packet
Room 12 Substitute Packet — Full Day

4th Grade • All Subjects (Self-Contained) • Full day • Room 12 — 26 students

A note to the substitute

Thank you so much for covering Room 12 today. I'm sorry for the short notice — I woke up sick and couldn't get in. The good news: this class runs on routine, and they know it better than I do. If you get stuck, ask the group "what does Ms. R. usually do here?" and about four hands will go up with the right answer. Trust them on procedures, not on privileges. Everything you need is on my desk in the orange folder: the seating chart, today's attendance sheet, the reading passages for the morning block, and the math practice pages. Copies are already made — nothing needs to be run off. Two neighbors to lean on: Mr. Tran in Room 11 (right next door, teaches 4th too) and Ms. Okafor in Room 14. Both know these kids and have said to knock any time. Please leave me a note at the end of the day — who was helpful, what didn't get finished, and anything I should follow up on. I'd much rather hear it from you than piece it together tomorrow. Have a good day with them; they're a genuinely kind group. — Ms. Reyes

Today's Schedule
8:15 – 8:35

Arrival & Morning Work

What to do: Stand at the door and greet students as they come in. Take attendance in the paper roster on the clipboard by the door and send it to the office with the two folder monitors (Jayden and Amara) by 8:30 — this doubles as our lunch count, so please don't skip it. Students know the morning routine; you mostly need to circulate.

Students will: Unpack, put homework folders in the blue bin, fill in the day's date on their agenda, and start the Morning Work page already on their desk (a five-question spiral review of last week's multiplication and a short editing sentence).

Materials: Paper attendance roster (clipboard by door), Morning Work page (on desks), Blue homework bin

💡 Anyone who finishes early goes to the classroom library. That's the standing expectation — you don't need to invent something.

8:35 – 8:50

Morning Meeting

What to do: Students move to the carpet in their assigned circle spots (the spots are taped down). Run the four-part routine written on the anchor chart by the easel: greeting, share, activity, morning message. Read the morning message aloud and let two or three students respond. Introduce yourself here — they'll be curious and it's better to get it out of the way.

Students will: Greet the person to their left by name, answer the share question ("What's one thing you're looking forward to this week?"), and respond to the morning message.

Materials: Morning Meeting anchor chart, Morning message on the whiteboard

💡 Keep the share to one sentence each or this block will eat your reading time. A timer on the board helps.

8:50 – 10:05

Reading Block — Reader's Workshop

What to do: We're in a unit on determining theme in realistic fiction (RL.4.2). Start with a 10-minute read-aloud from "Because of Winn-Dixie" — we're on chapter 9, bookmark is in place. Stop at the end of the chapter and ask: "What lesson is Opal learning here, and what in the text shows it?" Then release students to independent work. Circulate rather than sitting; this class works best when an adult is moving.

Students will: Read independently for 25 minutes from their book-bin book, then complete the two-page 'Finding the Theme' passage packet (in the orange folder): read the short passage, underline evidence, and write a theme statement with two pieces of support.

Materials: "Because of Winn-Dixie" (on my desk, bookmarked at ch. 9), 'Finding the Theme' passage packet — copies made, Student book bins

💡 Collect the packets in the orange folder when they're done — I'll grade them. Not everyone will finish, and that's fine.

10:05 – 10:20

Snack & Movement Break

What to do: Students eat a snack at their desks. Put on one of the movement videos in the 'Brain Breaks' playlist bookmarked on my laptop, or take them for two laps around the blacktop if the weather is decent. They need this break — please don't trade it for work time.

Students will: Eat a snack, clean up their space, and do the movement break.

Materials: Teacher laptop (Brain Breaks playlist bookmarked)

💡 Two students have nut allergies — see the allergy card taped inside the top desk drawer. No food sharing, ever.

10:20 – 11:10

Writing Block — Opinion Essays

What to do: Students are drafting opinion essays (W.4.1) on whether our school should extend recess. Give a 5-minute reminder mini-lesson: an opinion paragraph needs a clear opinion statement, at least two reasons, and a linking word (because, therefore, for example). The reminder chart is posted above the word wall. Then it's quiet drafting time.

Students will: Continue drafting in their writing notebooks — most are on body paragraph two. Anyone who finishes a draft reads it to a partner using the 'compliment, then question' protocol on the small poster by the door.

Materials: Writing notebooks (in desks), Opinion writing anchor chart, Sharpened pencils bin

💡 If they say they're 'done,' ask them to add one more reason with an example. It works every time.

11:10 – 11:55

Math — Equivalent Fractions

What to do: We're mid-unit on equivalent fractions (4.NF.A.1). Work through the three example problems on the board slide (my laptop, slide deck titled 'Day 6 — Equivalent Fractions') using the fraction-strip method — draw it, don't just multiply. Then release to practice. Answer key for the practice page is stapled to the back of my copy in the orange folder.

Students will: Practice page: 12 problems finding equivalent fractions with visual models, then 3 word problems. Students may use the fraction strips in the caddy at each table group.

Materials: 'Day 6 — Equivalent Fractions' slides (teacher laptop), Practice page — copies made, Fraction strip caddies (one per table group)

💡 Table 3 usually needs a second explanation. Sit with them for a minute after you release the rest.

11:55 – 12:40

Lunch & Recess

What to do: Walk the class to the cafeteria and hand off to the lunch aides at the cafeteria door. Pick them up at the blacktop door at 12:38. This is your duty-free lunch — the staff room is at the end of the main hall and there's coffee.

Students will: Lunch in the cafeteria, then outdoor recess on the blacktop.

Materials: Lunch count (already sent with attendance)

💡 Line up in the hallway silently before you leave — the kindergarten wing is still in session and the hallway echoes.

12:40 – 1:25

Specials — Art (Room 4)

What to do: Walk the class down to Art in Room 4 and hand off to Mr. Delgado. This is your prep period. Pick them up at 1:23 at the Art room door — please be prompt, he has another class right after.

Students will: Art class with Mr. Delgado.

💡 Use this block to look ahead at the afternoon and skim the science read-aloud so it goes smoothly.

1:25 – 2:10

Science — Energy Transfer

What to do: Read aloud the two-page article 'Where Does the Energy Go?' from the science folder (4-PS3-2), stopping twice to have students turn and talk. Then students complete the energy-transfer sort: cutting out six scenario cards and gluing them under the correct heading (sound, light, heat, motion) in their science notebooks.

Students will: Follow along with the article, turn-and-talk at the two stopping points, then complete the card sort and write one sentence explaining one of their choices.

Materials: 'Where Does the Energy Go?' article — copies made, Energy scenario card sheets, Scissors and glue sticks (supply bin, back counter)

💡 Glue sticks live in the back bin and must go back there, capped, or they dry out. The class knows this rule.

2:10 – 2:45

Independent Reading & Catch-Up

What to do: Quiet reading time. Anyone with unfinished morning work uses this block to finish it; everyone else reads. This is a genuinely quiet block for us — you can use it to write your note to me. Circulate once or twice.

Students will: Read from book bins or finish the theme packet, writing draft, or math practice page.

Materials: Student book bins, Classroom library

💡 If the room gets loud, dim the overhead lights halfway — that's our silent signal to reset, and it works better than raising your voice.

2:45 – 3:05

Pack-Up & Dismissal

What to do: Start pack-up at 2:45 — earlier than feels necessary, but 26 fourth graders and one coat rack takes time. Stack chairs, check the floor, and have students sit until called. Dismissal order is on the laminated card by the door: bus riders at 2:58 (listen for the intercom), walkers at 3:02, car riders last. Do not release a car rider to anyone who isn't on the pickup list in the orange folder — if there's any question, send them to the office.

Students will: Pack backpacks, take home folders from the blue bin, stack chairs, tidy their table area, and wait quietly for their dismissal group to be called.

Materials: Dismissal card (laminated, by door), Pickup authorization list (orange folder), Home folders

💡 Amara and Jayden are the end-of-day monitors — they'll handle the folder bin and the chair check without being asked.

Classroom Procedures

Restroom

One student at a time, no passes needed during independent work. They flip their name tag on the chart by the door to 'out' and flip it back on return. Not during a mini-lesson or read-aloud — they wait.

Getting the class's attention

Say "Class, class" and they respond "Yes, yes" and stop. If that doesn't land, dim the overhead lights halfway. Please don't use a bell or clapping pattern — we don't use those and it confuses them.

Water bottles

Water bottles stay on the top right corner of the desk, capped. Refills happen at the hallway fountain during transitions only, not mid-lesson.

Pencils

No sharpening during instruction. There's a bin of pre-sharpened pencils on the back counter — students trade a dull pencil for a sharp one and keep moving.

Turning in work

Finished work goes in the orange 'Completed' tray on the back counter, name side up. Please leave everything in the tray for me rather than sorting it.

Early finishers

The standing menu is posted by the library: read from your book bin, finish unfinished work, or take a task card from the green 'Would You Rather' box. They do not need to ask.

Chromebooks

Not needed today — please leave the cart closed and locked. If a student insists they're allowed on it, they're testing you.

Lining up

Line order is alphabetical by first name and posted by the door. Line leader and door holder rotate — the names are on the job chart. Hallway expectation is silent, hands at sides.

Nurse & medication

Nurse's office is Room 2, next to the main office. Two students take midday medication and go on their own at 12:45 without a reminder — the nurse tracks it. Never send a student to the nurse alone if they feel faint; call the office instead.

Phones & devices

Personal devices stay off and in backpacks all day, no exceptions. If one comes out, hold it on my desk and note it for me — please don't send it to the office.

Behavior & Management

This is a warm, chatty, cooperative group. They are not a class that needs to be managed with consequences — they need to be kept busy and spoken to respectfully. Ninety percent of problems here are solved by starting the next thing. What works: name the behavior you want rather than the one you don't ("I need voices off and eyes here" beats "stop talking"). Give a 2-minute warning before every transition. Narrate the students who are doing it right — this class responds strongly to that. A few students to know: • Marcus (front table, by the window) — bright and impulsive, will blurt out answers. A quiet hand signal is enough; please don't call him out in front of the group, it escalates. He sits up front on purpose. • Sofia (table 2) — selective mute in large-group settings. She will not answer a whole-class question and that is expected, not defiance. She'll write her answer or whisper it to a partner. Please don't press her to speak aloud. • Dev and Liam — best friends, and completely off-task together. They're seated apart for a reason; please don't let them "just work together for this one." • Priya (table 4) — will quietly do nothing for 20 minutes if no one checks. A check-in at the start of each work block gets her going. Our escalation ladder, in order: private reminder → move seat within the room → 5-minute break at the calm corner (back left, with the timer) → call Mr. Tran in Room 11. Please do not send a student to the office; we don't do that here, and it would be a bigger deal to them than you'd intend. If a student tells you something is "different when Ms. Reyes is here," it usually isn't. Check the anchor charts — the real rules are all posted.

Emergency & Important Contacts

MAIN OFFICE — dial 0 from the classroom phone (wall by the door), or ext. 100 NURSE (Room 2) — ext. 102 PRINCIPAL, Dr. Whitfield — ext. 101 NEIGHBOR TEACHERS — Mr. Tran, Room 11 (right next door) · Ms. Okafor, Room 14 CUSTODIAN (spills, mess, locked doors) — ext. 118 FIRE DRILL: Grab the red emergency folder hanging by the door — it has the class roster and the pickup list. Exit right, down the main hall, out the east doors. Our line-up spot is the far end of the blacktop under the basketball hoop. Take attendance and hold up the green card when all 26 are accounted for. LOCKDOWN: Lock the door, turn off the lights, move students to the back left corner out of sight of the door window, and stay silent until an administrator opens the door with a key. Do not open for anyone who knocks. MEDICAL: Two students have nut allergies — the allergy card and EpiPen location are taped inside the top right desk drawer. One student has a seizure action plan on file; the nurse has the details. For any medical emergency, call the office first, then stay with the student. STUDENT DISMISSAL: Never release a student to an adult who is not on the pickup authorization list in the orange folder. Send any question to the office — nobody will mind. If something happens and you're not sure what to do, call the office. That is always the right call.

Sample contacts — your own packet is built around your school's extensions and drill procedures.

End-of-Day Checklist
  • Attendance sheet sent to the office (should have gone with the folder monitors by 8:30)
  • Completed theme packets and math practice pages left in the orange 'Completed' tray
  • Home folders sent home from the blue bin
  • Chairs stacked and floor checked for stray papers, pencils, and glue sticks
  • Glue sticks capped and scissors returned to the back supply bin
  • Chromebook cart closed and locked (should not have been opened today)
  • Windows closed and blinds left halfway down
  • Teacher laptop shut down and left on the desk, not in a drawer
  • Red emergency folder returned to its hook by the door
  • Note left for Ms. Reyes: what got finished, what didn't, who was helpful, anything to follow up on
  • Classroom door locked and lights off on your way out
From the teacher

A few extras in case you have time or need them: • If the reading block runs short, there's a stack of "Would You Rather" discussion cards in the green box — they're great for a 10-minute filler and the class loves them. • If a student asks about the class pet, we don't have one. They will try this. • Thursday is our library day, not today, so no need to walk them anywhere extra. • Please help yourself to anything in the snack drawer (bottom left of my desk). Covering a class on no notice is genuinely hard and I appreciate it.

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